How to give employees access to Instagram
Add your team to your business Instagram account through Meta Business settings. Invite them by email, set their tasks, and keep ownership of the account with you.
Employees get access the same way anyone does on Instagram: through your Business Portfolio, not the login. Each person is added as an individual in Meta Business settings and assigned task-based access to the Instagram account. Everyone works from their own login, so you always know who posted, replied, or ran an ad — and you can adjust or remove access as roles change.
If your situation is actually …
- You want to fine-tune what each person can do → Set employee permissions on Instagram →
- Someone is leaving and you need to remove them → Offboard a former employee →
Before you start
A professional account in your Business Portfolio
Required for any employee delegation.
Each employee has a Meta account
They accept the invite and work from their own login.
You are a portfolio admin
Only admins can add people and assign assets.
Add an employee
Open People in Meta Business settings
Sign in as a portfolio admin.
Where: Meta Business settings → People
Invite the employee by email
Add them and choose their portfolio access level (most are "employee", not "admin").
Where: Meta Business settings → People → Add
Assign the Instagram account and tasks
Enable only the tasks their role needs — e.g. content and messages for a community manager.
Where: Meta Business settings → People → Assign assets
Have them accept and verify access
They accept the invite, then confirm they can see and act on the account in their own Business Suite.
Common employee-access mistakes
Making employees portfolio admins
Admins can add and remove other people, including you. Keep most staff as employees with assigned tasks only.
Already happened: Set the right permissions
Leaving access in place after someone leaves
Without a review habit, ex-employees keep access for months.
Already happened: Offboard a former employee
Frequently asked questions
Delvia
Access issues are easier to prevent when roles, owners, and responsibilities are recorded clearly
Most access problems trace back to the same gap — no clear record of who has access, what role they hold, and what should happen when that changes. Delvia helps you keep that record so problems are visible before they become incidents.