How to Offboard a Former Employee From Instagram
When someone leaves, remove their Meta Business Suite role and revoke active sessions so a former employee can no longer post from your Instagram — and change the password if they ever knew it.
A departing teammate should lose Instagram access on their last day, not "eventually". If access was set up by role, that is a quick removal. The risk lives in the loose ends — a shared password they still know, or an active session that outlives their role — so offboarding means closing those too.
The principle: remove access the moment it ends
Three rules that make a departure a non-event.
- Principle 1
Revoke on the last day
Remove the person's role and asset access as part of offboarding, not days later. Stale access is the access that gets misused.
- Principle 2
Close every route
Role, active sessions, and any shared password. Removing the role alone does not stop someone who still knows the login.
- Principle 3
Never depend on one person
If the leaver was your only admin, you have a continuity problem, not just an offboarding one. Always keep a second admin.
Review cadence: Run this on every departure, and audit access quarterly to catch any that slipped.
Offboard the person
Remove their portfolio role
Remove the person from the Business Portfolio so they lose access to every assigned asset at once.
Where: business.facebook.com → Settings → People
Confirm: They no longer appear in the People list.
Remove any asset-level Instagram assignments
Confirm they are gone from the Instagram asset specifically, in case they were assigned directly.
Where: business.facebook.com → Accounts → Instagram accounts → Assigned people
End active sessions
In the Instagram app, end all sessions so any device they are still logged in on is signed out.
Where: Instagram app → Settings → Accounts Centre → Password and security → Where you're logged in
Change the password if they ever knew it
If the person ever had the actual Instagram password, change it and re-enable two-factor authentication.
Where: Instagram app → Settings → Accounts Centre → Password and security
Departure checklist
Delvia
Access issues are easier to prevent when roles, owners, and responsibilities are recorded clearly
Most access problems trace back to the same gap — no clear record of who has access, what role they hold, and what should happen when that changes. Delvia helps you keep that record so problems are visible before they become incidents.