How to Share a Product Catalog on Meta
Give a partner or teammate access to your product catalog for shops and ads — while the catalog stays owned by your Business Portfolio.
A product catalog is a Business Portfolio asset, just like your Pixel and ad account. You can let an agency or teammate manage products, feeds, and catalog-based ads without giving up control: assign them access from Business settings and ownership stays with your portfolio.
If your situation is actually …
- You want an agency to manage the catalog as a separate business → Add an agency as a partner →
- You also need to share the Pixel that powers catalog ads → Give Pixel / dataset access →
Before you start
Confirm these before assigning anyone:
The catalog is owned by your Business Portfolio
You can only share a catalog from the portfolio that owns it. If a partner created the catalog in their own portfolio, they own it and can grant you access — but ownership does not move to you.
Verify: Meta Business settings → Data sources → Catalogs. A catalog listed here belongs to your portfolio.
You are an admin in the Business Portfolio
Only admins can assign people or partners to a catalog. Task-level access is not enough to delegate it.
You have the right identifier for who you are sharing with
A teammate must already be in your portfolio. An agency shares access as a partner business using their Business Portfolio ID.
Share catalog access from Business settings
Open Business settings
Open Meta Business Suite and go to Business settings for the portfolio that owns the catalog.
Where: Meta Business settings (business.facebook.com/settings)
Go to Data sources → Catalogs
In the left menu, open Data sources and select Catalogs.
Where: Business settings → Data sources → Catalogs
Select the catalog to share
Click the catalog name to open its access settings, with options to assign people and connect partners.
Assign a person or connect a partner
Choose Assign people for a teammate and set their permissions, or use the partner option and enter the agency’s Business Portfolio ID to share with an agency.
Where: Catalog → Assign people / Assign partners
Confirm: The person or partner appears in the catalog’s access list with the permissions you selected.
Choose view or manage
View lets someone see the catalog and its products. Manage lets them edit products, feeds, and settings. Grant manage only when they genuinely need to change the catalog.
Common mistakes when sharing a catalog
Letting the agency create the catalog in their portfolio
If an agency builds the catalog inside their own Business Portfolio, they own it. When the relationship ends, you can lose the catalog and its history.
Why it happens: During onboarding it is quicker to let the agency set everything up in their own account.
Already happened: Own your Business Portfolio
Granting manage when view was enough
A reviewer or analyst rarely needs to edit products. Over-granting manage access means more people can change live product data.
Forgetting to remove access when a partner leaves
Catalog access has no expiry. Old partners keep their access until you remove it, so audit the access list after any offboarding.
Already happened: Find old partners and system users
Common questions
Delvia
Access issues are easier to prevent when roles, owners, and responsibilities are recorded clearly
Most access problems trace back to the same gap — no clear record of who has access, what role they hold, and what should happen when that changes. Delvia helps you keep that record so problems are visible before they become incidents.